BYLAWS OF CHESTNUT RIDGE WELLNESS & FITNESS
ARTICLE I: NAME OF ORGANIZATION
The name of this organization is Chestnut Ridge Wellness & Fitness (CRW&F)
ARTICLE II: PURPOSE
The purpose is to create a non-profit community centered organization that operates a facility to promote all aspects of wellness and fitness, where members can learn how to improve and maintain their overall wellness, and engage in physical activities appropriate to their physical capabilities, and lifestyle.
ARTICLE III: MISSION
The mission of CRW&F is to operate a clean, welcoming, safe facility that offers opportunities for members to improve their overall health and well being.
Members will have the resources needed to design appropriate wellness programs, learn how to improve and maintain health, and motivation to sustain a wellness program.
CRW&F will operate to emphasize the non profit nature of the organization and to build community ownership.
ARTICLE IV: GOALS
Encourage donations, fundraising activities, and development of grant applications to meet expenses.
Maintain membership sufficient to cover all expenses of the organization.
Provide a diverse set of wellness activities.
Provide a well-equipped and welcoming facility and program that continues to improve.
Recruit sufficient member volunteers to operate all aspects of the organization.
Build relationships with other people and organizations which can contribute to the mission of CRW&F.
Operate a program and facility that provides access to all members of the community.
ARTICLE V: FORMATION
The CRW&F was formed June 29, 2018 by Drew Barefoot, Tisia Maxwell, David Popp, and Rett Steeves, initial incorporators. The incorporators appointed Melodie Kegg, Karen Steele, and Betty Whetstone to complete a seven member Board of Directors.
ARTICLE VI: MEMBERSHIP
The membership of CRW&F consists of all who are current in paying their membership dues. Members will have access to all gym facilities and programs and will advise the board of directors of their interests in improving the programs and facilities.
Members will need to provide sufficient volunteers to operate the facility.
Members must abide by the rules and regulations of CRW&F in order to maintain good standing.
Membership decisions will be made by the board of directors.
ARTICLE VII: TERM OF OFFICE – BOARD MEMBERS
The founding Board of Directors will serve a term of three years. If any of the founding board must leave office before the end of their term, the remaining founding board members will appoint the successor.
At the end of the third year, the membership will elect two of the seven of the seven board members to a three year term. The two board positions to be filled will be decided by resignation or drawing of lots. This procedure will be repeated in following years electing two members after the fourth year and three members after the fifth year. The board membership shall rotate in following years by this pattern.
ARTICLE VIII: OFFICERS
The officers shall consist of President, Vice President, Secretary, Treasurer and Assistant Treasurer.
Officers will reorganize at the beginning of each fiscal year and each will be elected by a simple majority of the total number of board members.
All officers must maintain confidentiality of any personal information that is collected as part of the operation of the organization.
President shall create meeting agendas and preside over meetings.
Vice President shall assume the duties of the president when s/he is unable to meet those duties.
Secretary will notify members of upcoming meetings and provide minutes of prior meetings. The secretary will have responsibility for organization and maintenance of records.
Treasurer is responsible for collecting and timely depositing of funds and payment of bills and will present a financial statement and report of financial activities at each regular meeting. The Treasurer will maintain security and confidentiality of all records.
Assistant Treasurer will keep monthly membership records up to date and reconcile monthly membership numbers with deposits.
The board will operate under Robert’s Rules of Order.
ARTICLE IX: DUTIES OF THE BOARD
Oversee and approve the financial operations of CRW&F including
Set membership rates
Establish rules for and approval of expenditures
Oversee operation and maintenance of the facility
Sign legal documents
Establish procedures for debt
Execute the goals stated in ARTICLE IV of this document
ARTICLE X: MEETINGS
The board will meet at a minimum once per month. Additional meetings can be set at the board’s discretion. The monthly meeting schedule will be set at the annual reorganization meeting. All meetings will be advertised to the membership through the web site, email, and postings at the facility at least a week in advance of the meeting. Emergency meetings can be called by the president in exceptional situations.
Members in good standing have the right to attend board meetings and provide input and feedback in accordance with board policies.
Issues requiring confidentiality will be addressed in private executive sessions.
ARTICLE XI: QUORUM
A quorum will be a simple majority of the board. However, all actions must be passed by a vote that is the majority of the total board.
ARTICLE XII: AMENDMENTS TO BYLAWS
These bylaws can be amended by a vote of five board members.
ARTICLE XIII: REMOVAL OF OFFICERS AND BOARD MEMBERS
Officers can be removed and/or replaced by a vote of five board members.
Board members can be replaced for non-performance of duties, as specified by the board policies, by a vote of five board members.
ARTICLE XIV: DISSOLUTION OF THE ORGANIZATION
If dissolution of CRW&F becomes necessary, equipment will be sold at the discretion of the board, and the proceeds used to pay all outstanding accounts, including retiring of all debts. The remaining funds will be donated to a Chestnut Ridge community non-profit to be determined by the board.